Coordinator of Education

Hamad Bin Khalifa University

Coordinator of Education

Hamad Bin Khalifa University (HBKU), a member of Qatar Foundation for Education, Science, and Community Development (QF), was founded in 2010 to continue fulfilling QF’s vision of unlocking human potential. HBKU is a homegrown research and graduate studies University that acts as a catalyst for positive transformation in Qatar and the region while having a global impact.

Research is integral to Hamad Bin Khalifa University's mission to help build human capacity in Qatar. It thrives across its six colleges and three national research institutes to advance science and technology across various disciplines and to find solutions for many local, and global challenges.

The Office of the Vice President for Research (OVPR) is responsible for developing and growing research initiatives and building an innovation pipeline to transform research into value creation in support of HBKU’s overall goals.


To be responsible for the effective functioning of the Office of the Vice President for Research (OVPR) and entities Institutional Review Board (IRB) office and serve as the primary point of contact for all applicants.

Job Role Description

  • Conduct reviews of all new research applications and ensure consistency and completeness before scheduled IRB meetings.
  • Communicate to investigators items that require clarification, or supplementary documents required for submission to complete application for IRB review.
  • Acquire and develop capabilities in ethics in human research and assist the IRB members with reviews.
  • Provide direct guidance and serve as a resource to investigators and co-workers in the research office.
  • Perform all communications with the investigators, respond to all IRB-related inquiries, support the applicants, and convey the IRB committee decisions.
  • Prepare agendas and materials for meetings, and consecutively produce meeting minutes. Serve as a facilitator during IRB meetings.
  • Prepare all IRB files and issue IRB approval letters.
  • Ensure the IRB Research Projects Database is up-to-date and IRB study files are properly filed. Review and update IRB templates as necessary.
  • Maintain and update the IRB members' information including rosters, CVs, and certificates.
  • Assist in developing, recommending, and implementing policies and procedures to enhance the efficiency of committee operations and office functions.
  • Handle the IRB office's assurance renewal process with the concerned Ministry office.
  • Other reasonable tasks as assigned by the supervisor.

Minimum Knowledge, Skills & Experience

  • Bachelor's degree in science; or relevant field.
  • 2-5 years of relevant full-time professional experience
  • Preferred CIP (Certified IRB Professional) certified or equivalent.
  • Proficiency with computer programs to prepare and analyze data as necessary (i.e. Microsoft Office, Excel, Word; and the Internet).
  • Ability to work under strict time constraints and deadlines, and to function within a team-oriented work environment.
  • Excellent written and verbal communication skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.

How to Apply

To apply, please follow this link
Additional documents may be solicited from short-listed candidates.


Applications will be reviewed immediately and continue on a rolling basis until the position is filled. Shortlisted candidates will be contacted for interviews.


HBKU offers an attractive compensation package that includes a tax-free salary and additional benefits such as an accommodation allowance, annual paid leave, and medical insurance.

Hamad Bin Khalifa University is an equal opportunity educator and employer. We are committed to maintaining culturally and academically diverse staff of the highest caliber.