Talent Acquisition Assistant


Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description


Great science needs great people: join CERN’s Human Resources Department as a Talent Acquisition assistant to play your part in advancing scientific research. If you have a genuine interest in people and HR operations, hands-on experience dealing with HR matters, along with an eye for detail and proven interpersonal skills, this is the right position for you. CERN, take part!

You will join the Talent Acquisition team (HR-TA) which handles recruitment and sourcing for students, graduates, associates and staff at CERN. 


In a dynamic team running the various employment programmes offered by CERN, you will:

  • Provide administrative support to candidates and hiring managers with regards to talent acquisition matters.
  • Organise, facilitate and actively participate in the selection committees and collaborate with internal and external stakeholders.
  • Maintain accurate and up-to-date records in the applicant tracking system. Ensure requisitions are closed and candidates are dispositioned in a timely manner.
  • Coordinate interviews and contact applicants as needed.
  • Draft and extend offer letters to candidates and follow up until contract signature.
  • Assist with sourcing candidates to attract a diverse, quality talent pool.
  • Answer frequently asked questions from candidates related to standard policies, hiring processes, etc.; refer more complex questions to appropriate recruiter.
  • Assist with the onboarding process.
  • Maintain the integrity and confidentiality of recruitment files and records.
  • Create a positive experience for every candidate.
  • Support the efforts of development and implementation of new processes, programmes and ways of working.
  • Perform other duties as assigned.



Higher administrative diploma or equivalent relevant experience in the field of administration, human resources or a related field.


  • Proven experience as a Talent Acquisition Assistant or relevant human resources / administrative position in an international environment. 

Technical competencies:

  • Knowledge of administrative rules and procedures: HR administration.
  • Knowledge of the HR practices in member states: good understanding and a keen interest in talent acquisition best practices.
  • Customer service: providing positive candidate and hiring manager experience.
  • Use of office software packages: including good knowledge, practice and understanding of social and professional media tools.

Behavioural competencies:

  • Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities; contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
  • Demonstrating flexibility: demonstrating a willingness to accept changing circumstances; supporting initiatives for change; adapting quickly and resourcefully to shifting priorities and requirements.
  • Managing self: working well autonomously; taking on activities and tasks without prompting; maintaining a positive outlook even in difficult situations; demonstrating resilience and persistence in response to setbacks and adversity; handling uncertainty and ambiguity calmly and effectively.
  • Communicating effectively: ensuring that information, procedures and decisions are appropriately documented; providing others with timely information;  demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively.
  • Achieving results: delivering high quality work on time and fulfilling expectations; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind; delivering prompt and efficient service taking into account customer needs.

Language skills:

  • Spoken and written English: ability to understand and speak in professional contexts, as well as prepare/draft and/or translate accurate texts.
  • The ability to understand and speak French in professional contexts would be an advantage or willigness to acquire it rapidly.


Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 23.08.2022 at noon CET.

Employment Conditions

Contract type: Limited duration contract (3 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: HR-TA-2022-76-LD

Benchmark Job Title: Process/Services Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further